Digital imaging is a broad term that covers the many uses of digitized images.
These images can be of anything from receipts to training manuals to advertisements.
imaging systems share some common characteristics. They are designed
- Organize electronic files for easy search and retrieval
- Assign and track
authoring, editing, and publishing rights
- Notate versioning
- Keep information safe from unauthorized use
imaging systems are available as client-server programs; some
are delivered as software as a service (SaaS) over the Internet. Others
are available in both models. Below is a brief description of five
types of digital
imaging systems available to help companies.
Digital Asset Management
Digital asset management refers to systems that are most often used for marketing
and sales purposes. The digital files (assets) in these systems are tightly
controlled and highly active. That is, only a few people have permission
to modify the assets although many people have rights to use them.
One example of a digital
asset management system is a brand management library.
It is here that corporations store logos, fonts, marketing collateral (usually
in PDF), product beauty shots (still images), and print and video ads. These
assets can usually be seen as thumbnails of their high resolution formats and
can be retrieved by their file name or their digital image. Besides being available
to a wide internal audience, subsets of these assets are often made available
to industry analysts or the media.
Another example of a digital
asset management system is a supply chain service
such as a stock photography, music, gaming, or video website where the assets
are controlled by the publisher and downloaded by the public.
imaging refers to the process of scanning paper documents to create
digital images. Once scanned, the documents may be stored as simple raster
images or, if they are text-based, they may be processed with optical character
recognition (OCR) software so they can be manipulated as electronic text
with full text search capabilities. Document
imaging is often the first step
in document or record management. An example of a document imaging system
is claims intake in the insurance industry where paper-based claim forms
are scanned into computers to begin the claim processing procedure.
management follows a paper or digital file through a procedure to
a specified outcome. Going back to the insurance industry example above,
once digitized, documents will appear on a computer screen, where employees
can make decisions based on the condition of the document and its content.
If the file is legible, it will be reviewed for completeness and accuracy,
approved for payment or further review, or rejected. Eventually these documents
are archived and may be controlled by a record management system.
management refers to the policies and procedures used to manage documents
to maintain compliance with regulations and business best practices. Records
management includes company documents, whether paper or digital, and encompasses
voice mail, instant messages, email, sales and marketing collateral, SEC
filings, patent submissions, board minutes, financials, and similar information.
The primary purpose of a record management system is to safeguard companies
from litigation through adherence to retention schedules.
management systems are of two varieties: enterprise and Web. Both serve
as a platform in which documents are created, edited, managed, and published.
Content management systems are designed for collaborative work and are especially
concerned with audit trails, version control, and universal changes of digital
image and text files.